New Employee Checklist: First Few Weeks

Get Situated

Partner with your supervisor to identify your specific role in the department, your job duties, and define expectations for your performance. Here are some steps that will help you get situated in your new job.

Arrive safely and on time:
Be sure that you know your work schedule and ask your supervisor how you will be required to document your time. Ask about the following:

  • Time card – Signing in and out.
  • Clarify any policies about lunch and break times.
  • Identify the payroll person at your location who is responsible for timekeeping questions.

Meet your fellow employees:

  • Determine if there is a buddy and/or mentor assigned to answer general questions.
  • Suggest or ask if there is an informal group lunch scheduled during your first few days.

Tour your worksite including:

  • Copiers/Printers
  • Fax Machines
  • File, Storage and Supply rooms
  • Bulletin Boards
  • Office Supplies
  • Restrooms
  • Kitchen
  • Cafeteria
  • Coffee/Vending Machines
  • Parking
  • Emergency Exits and Emergency Supplies
  • Your Desk (make sure it has the supplies you need.

Acquaint yourself with the following:

  • The Description for your Job Classification
  • The Position Description (if there is one)
  • Phone Lists/Staff Directory
  • File, Storage and Supply rooms
  • Organizational Chart of your Department or School
  • Policies and Rules for Classified Employees
  • District Calendars (review holidays; pay days; work days vs. unassigned days)
  • Procedure for getting office supplies when necessary
  • Procedure for ordering business cards (if necessary)
  • Lunch room/kitchen and related policies
  • Local places to eat or order in

Sign up for LAUSD’s New Employee Orientation.

Sign up for benefits (you must sign up – your are not automatically enrolled).

Find Key Information:

Job Descriptions for Classified Positions

District Fingertip Facts
New Employee Orientation
District Calendars
Employee Handbook
Employee Benefits

Gain Access

Identify yourself. Check with your supervisor to see if you need to get an LAUSD Employee ID card. If so, be sure to get it within the first few days to ensure that you can identify yourself as you gain access to the resources and systems available to new employees.
 

Set up your phone system. Be sure to include the following:

  • Set up your voice mail account.
  • Make sure your phone can dial out long distance if you need it.
  • Learn the method for transferring calls.
  • Review telephone etiquette and standards.

Set up your computer and related systems. Be sure to include the following:

  • Set up an email account.
  • Make sure you can access the internet.
  • Make sure you have access to, and training for, District systems that you will be using (e.g. BTS, Inside LAUSD).
  • Make sure you have access to databases and shared data necessary to perform your job.

Find Key Information:
District eMail Set up
Inside LAUSD
ITD On-Line Service Request

Review Job Specific Orientation & Performance Expectations

In order for the new employee orientation period to be successful your supervisor needs to clearly define your role and any expectations for your performance.  However, the orientation period also requires dedicated focus on your part, so partnering with your supervisor is essential.  You are encouraged to ask questions to clarify aspects of your new job that will help you understand the direction, roles and responsibilities, relationships, and scope of authority for your new position. Getting key information early will also help you feel more comfortable and enable you to make meaningful contributions right away. Use this form as a guide during your discussions.

Review and discuss your class description and position description.
The job description lists general duties for all positions within the job classification, while the position description focuses on the duties of your specific position. When discussing your position with your supervisor, request that she or he clearly defines your responsibilities and clarify reporting relationships.

Be sure that your supervisor defines work behavior expectations. These would include attendance, punctuality, working with other staff members, and telephone etiquette.

Discuss your probationary period and the timeline and expectations for passing your probation.

Discuss the performance evaluation system as well as specific expectations and standards.

Discuss training needs and personal goals in relation to your new job.

Clarify your supervisor or manager's communication preferences.
For example: How should I follow up with you or keep you informed of my progress? When do I need to ask for direction, do you prefer an email or talking in person?

Review and clarify initial job assignments. Be sure to discuss priorities and how your supervisor would like you to determine priorities in the future. Also make sure that you have the necessary resources and contacts in order to complete these assignments. Additionally, clarify the latitude that you have to make decisions independently vs. decisions that need to be made by your supervisor or others.

Determine if there are regular meetings you need to attend in relation to your job/work assignments.

Identify “experts” on your team who can assist you as you begin in your new role.

Be sure that your supervisor sets up another meeting (or regular meetings) with you as a follow up.

Find Key Information:

Pre-Hire Processing Information
Employee Handbook
Payroll Site
Forms
Salaries

Good Idea: Print a downloadable copy of this checklist and keep it on file for your records.  We recommend that you place reminders in your Outlook Calendar throughout your first 12 months to review your own progress using this checklist and reminders to follow up with your immediate supervisor.  Be sure to check in with your supervisor periodically about your progress using this checklist.  Discuss any major changes to the duties assigned to you, expectations, or workplace policies.  We wish you all the best in your career with LAUSD! Click here to download pdf version.